The New York module in Yardi Breeze Premier offers property managers the ability to efficiently track rent stabilization. Compared to other systems, our all-in-one platform provides unique advantages. That’s why Breeze Premier is the best New York property management software for operators looking for a one-stop solution.
This article will cover the built-in functionality that comes standard for all New York property managers using Breeze Premier.
1. Simplify charge codes
One standout aspect of Breeze Premier is the detailed charge code buildout. At the unit level, we can set up the current legal rent, then drill down to show the breakdown of how that rent is calculated.
Unlike most other systems, Breeze Premier can track specific concessions such as:
- SCRIE (senior citizens rent increase exemption)
- DRIE (disability rent increase exemption)
- Preferential rent credits
Many property managers struggle to clearly delineate charges, such as defining legal rent versus preferential rent credits. Clients come with blanket numbers without a clear breakdown, making it difficult to understand and manage the various components that go into legal rent.
Charge code breakdown
The charge code breakdown feature sets us apart, offering clarity on preferential rent credits, SCRIE, DRIE and other specific concessions at a unit level. This includes tracking the legal rent and maximum allowable rent for each tenant.
We ensure compliance with various regulations, staying on top of updates, so you avoid unnecessary fines. The registration process, including guideline increases, is handled seamlessly through Breeze Premier, easing the process for users and saving time. For instance, requirements such as bedbug infestation notices, lead paint disclosures and window guard riders are tracked and printable within Breeze. You don’t have to manually create PDF files because Breeze Premier can generate PDFs based on the entered data.
future rent calculations
The best New York property management software will let you flag units as rent stabilized. This essential capability tells the system to automatically calculate future rent increases based on DHCR-determined percentages for one- and two-year leases. Alerts will notify you when moving in new tenants or generating renewals that exceed the legal rent, ensuring compliance and simplifying this tricky aspect of property management in New York.
RTP-8 & ETPA capability
Breeze Premier allows for the seamless population of RTP-8 and ETPA documents directly within the software. This functionality is not commonly available in other New York property management software, so clients transitioning from other providers benefit from capabilities they previously didn’t have.
2. Handle key disclosures
Breeze Premier handles legal rent tracking, bedbug disclosures, fire safety tracking, renewals and vacancy leases. It also manages annual apartment rent registration, which is a valuable feature for clients. It also ensures that important disclosures are tracked and managed efficiently, meeting legal requirements and simplifying the process for property managers.
Breeze Premier lets New York property managers:
- Track critical disclosures: Property managers must track items such as bedbug infestations and stove knob cover forms at the unit level. Bedbug infestations, in particular, must be tracked and disclosed to tenants in their renewal forms and vacancy leases. This legal requirement is critical, and Breeze Premier helps keep these records updated.
- Populate forms automatically: When renewal forms or vacancy leases are produced, Breeze Premier pulls relevant information from the tenant or unit records to populate the necessary disclosures. This can be done both when printing forms and during online lease execution.
- Track history: Property managers can track the history of disclosures, which can be supplied to tenants as needed. This ensures that all past and current disclosures are documented and accessible.
- Access common lease disclosures: The New York module specifically tracks common lease disclosures such as bedbugs, stove knob covers, window guards and lead paint. By maintaining accurate records and automatically including these disclosures in lease documents, Breeze Premier helps property managers comply with legal requirements and protect tenant safety.
3. Automate leasing workflows
Within the New York module, Breeze Premier offers several automated leasing workflows designed to streamline property management tasks:
- DHCR percentage setup: Breeze Premier provides a DHCR percentage setup screen where you can enter the county of your property as well as state-mandated rates. Once these percentages are entered, the system auto-generates lease percentages based on the tenant’s selection. For instance, if tenants use an online platform like RentCafe, they receive a lease offer with options to select a one-year lease, a two-year lease or an option to not renew. The system adheres to the entered percentages, ensuring compliance with state regulations.
- Assistance for non-tech-savvy tenants: For tenants who are not comfortable with online processes, property managers can generate renewals manually within the system. The renewals will still adhere to the correct percentages set in the DHCR setup screen, providing flexibility while maintaining accuracy.
- Annual rate updates: Breeze Premier stays up to date with changes in state regulations. For example, if the two-year rate is split into different percentages for each year, the system updates automatically. This ensures that clients always have accurate and current information for their leasing workflows.
- Legal rent tracking: Breeze Premier tracks legal rent on a per-unit basis, enabling property managers to efficiently handle renewals, vacancy leases and annual rent registrations. This automated tracking reduces the risk of errors and ensures that rent adjustments are compliant with legal standards.
4. Execute DHCR leases
Breeze Premier offers online lease execution through Lease Builder Plus, a significant advantage for New York clients who can use state-based forms without needing to provide their own leases. This powerful add-on to Breeze Premier allows property managers to create and manage lease agreements more efficiently.
Quick look at Lease Builder Plus for DHCR lease executions:
- State-based forms: No matter where clients have their property set up, Lease Builder Plus provides state-based forms. These include RTP-8, ETPA and any required riders. These forms are readily available and pre-tokenized with the necessary information IDs.
- Auto-population of data: With Lease Builder Plus, property managers don’t need to manually enter data into the lease documents. The system pulls in the information entered into Breeze Premier, ensuring accuracy and saving time.
- Tenant notifications: When lease renewals are initiated within the system, tenants are notified immediately through their portal. They receive an offer that allows them to select a one-year lease, a two-year lease or choose not to renew.
- Automatic document signing: Leasing documents are automatically counter-signed, and the new lease or renewal is processed within the system. No manual intervention is required.
5. Streamline complex accounting
By leveraging New York-specific functions with the broader capabilities of Breeze Premier, clients get a comprehensive solution that addresses both local compliance and general property management needs.
Breeze Premier makes it easy to track 421-a property tax exemptions at the unit level, similar to legal rent tracking. It will also track any increases in 421-a charges over time, adding another layer of detailed financial management.
Additionally, the platform allows for the automation of accounts receivable with Full Service CHECKscan and accounts payable with Full Service PayScan. All add-ons are integrated into a single platform, providing a seamless experience for property managers.
6. Solve top challenges facing New York property managers
New York property managers face several significant challenges, particularly when transitioning from other property management systems. Clients often express exhaustion from dealing with the complexities of rent stabilization in New York.
To make matters worse, many businesses use multiple systems to handle different aspects of property management. For example, a property management team might use one system for property management, one for specific tracking and general accounting software such as QuickBooks for financials. This disjointed approach complicates operations and increases the workload. Breeze Premier consolidates these functions into a single platform, streamlining processes and reducing the administrative burden on property managers.
7. Cherry on top: top-tier customer support
Breeze Premier offers top-tier customer support with a dedicated, local team based in New York. We understand the diverse setups that property managers encounter, and we’re experts at helping companies transition from other property management platforms.
Our New York experts are highly engaged in New York-specific functionality. They’re also knowledgeable about DHCR regulations. We pride ourselves on staying up to date with New York laws. We also ensure our clients receive the best support and guidance tailored to their needs.
